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Shingle Springs Band of Miwok Indians – Tribal Housing Design RFP

SHINGLE SPRINGS BAND OF MIWOK INDIANS

REQUEST FOR PROPOSALS (RFP)

FOR

ARCHITECTURAL/ENGINEERING DESIGN OF TEN (10) TRIBAL HOMES Amended and Extended to Friday, June 17, 2022

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PROJECT NAME: Shingle Springs Band of Miwok Indians – Tribal Housing Design I. Project Description

The Shingle Springs Band of Miwok Indians, a federally recognized American Indian Tribe, (“Tribe”) is the lead agency authorized to seek service proposals (“Proposals”) from consulting groups specializing in Housing design to address the Tribes’ intent to construct ten (10) new housing structures. The project will be located within the Shingle Springs Rancheria on trust land and shall be completely owned and operated by the Tribe.

The Shingle Springs Band of Miwok Indians reservation is located in El Dorado County, California. The Tribe has identified twenty (20) acres of its trust land as ideal for development of Tribal housing. The Tribe desires to design and develop ten (10) homes on the site. The Tribe desires to provide Tribal members with three (3) to five (5) master plans to choose from including options to customize the home. The site is located on El Dorado County former APNs 319-100-

39, 319-100-38, 319-100-32, and 319-100-29, which were subdivided into 15 trust parcels by the Tribe. (See Attached Map)

All Proposals must be prepared and submitted in accordance with the following directions and requirements:

A. Services Required

INITIAL PHASE: Design of three (3) to five (5) master plans to develop a ten (10) home housing community ranging from 2,000-3,000 square feet. Options for both single and two story homes. Options for Modern/Farmhouse/ Ranch/Traditional California Round/Longhouse exterior styles. Options for 2-5 bedrooms. Options for flat/gable roofs. Options for a front porch.

B. Proposal Form and Content

1. All proposals are to be signed and dated by the person or persons legally authorized to bind the Firm and enter into contracts.

2. Proposals shall be held open and remain valid for ninety (90) days following the advertised closing date.

SHINGLE SPRINGS BAND OF MIWOK INDIANS

3. The Proposal shall consist of a clear, concise and relevant presentation of requested information which shall demonstrate the Developer’s compliance with this RFP in accordance with the following format:

a) Cover Letter

b) Table of Contents - Number all pages of the Proposal.

c) Executive Summary of Proposal – in accordance with the Scope of Services as defined in Section II.

d) Project Budget – the total budget for the professional services for the architect/engineer includes design development, bidding documents/assistance, and administration.

e) Introduction and Qualifications of Proposer – Include professional and technical qualifications and licensure to operate in the State of California, depth of personnel, area(s) of specialty and outline any experience working on tribal trust land. Developer should provide proof of insurance policy and fiscal ability and readiness.

f) Compensation Schedule - The Proposer shall prepare and submit a lump sum compensation proposal for the RFP. A Payment Schedule broken into the following categories shall be submitted as described. Requests for payment for specific phases shall not exceed the scheduled amount prior to completion this Initial Phase:

Design Development Phase $ _________________________ Bidding Documents & Assistance $_________________________ Construction Administration Phase $ _________________________ Total Contract Amount $ _________________________

g) Project Schedule – The following template may be used as a component of the project proposal:

Date Schedule Item

______________ Submit 35% Design set

______________ Meet with Administration to review 35% Design set ______________ Facilitate public meeting to review 35% design ______________ Submit 65% design set

______________ Meet to discuss review 65% Design

______________ Submit 100% re-design set

______________ Facilitate public meeting to review 100% re-design ______________ Meet with Administration to review 100% design

SHINGLE SPRINGS BAND OF MIWOK INDIANS

II. Scope of Services

Proposed Approach – Include a complete description of the process you will take to design the Tribal Housing Development (“THD”). Description should include the following:

Design Development (Initial) Phase

o Included in the design:

o Sample Work – Include a minimum of three (3) design samples of similar projects that were constructed. Samples should include photos and detailed floors plans of the homes.

o Conformance with Applicable Regulations – Include a description of all applicable federal, state, and local regulations (permits, environmental limitations and zoning of site, etc.). Include a description of how the Proposal will conform to these regulations.

o Relevant Experience – Include recent experience of Proposer in undertaking similar projects, exact nature of project, project manager, contact person with phone number, and date of completion.

o Project Team Identification – Identify key personnel who would be directly involved in the proposed Project, including the role each would play and their past experience with similar projects.

o Signature Sheet – Signature of an authorized representative of the Proposer should be submitted with the Proposal

Submission of Proposal:

All Proposals should be submitted by the following methods:

Email: THD@ssband.org or Regular Mail, postage prepaid, addressed to:

Dustin Murray, Tribal Administrator

P.O. Box 1340

Shingle Springs, CA 95682

Proposals should arrive no later than 5:00 p.m., on Friday, June 17, 2022. Any proposal received later than the identified date and time or submitted by electronic means or fax will be deemed non-responsive and will not be accepted or considered. All proposals will be reviewed. It is anticipated that a limited number of Proposers will be invited to in-person interviews/

presentations.

SHINGLE SPRINGS BAND OF MIWOK INDIANS

MISCELLANEOUS

All Proposals submitted pursuant to this RFP will become the property of the Tribe and will not be returned. This RFP is a preliminary instrument to determine interested parties from which a final contract agreement may be established to develop and construct the Project. The selection, through the RFP process, of a Proposer for consideration for the development of a final contract agreement with the Tribe does not financially or otherwise obligate the Tribe or the selected Proposer to a final contract agreement.

Contracts or agreements may be awarded to that responsible and responsive Proposer whose Proposal will be most advantageous to the Tribe. The Tribe reserves the right to reject any or all proposals. The Tribe may, at its option, award parts of tasks if the scope of work lends itself to division, and if it is in the best interest of the Tribe. Any and all representatives of the Tribe reserve the right to enter into discussions with any one or all Proposers after Proposals have been initially reviewed by the Tribe. The Tribe assumes no liability, nor waives its sovereign immunity, for any costs incurred by Proposers in the preparation or delivery of responses to this

Any questions regarding this RFP should be directed to Dustin Murray, Tribal Administrator, at (530) 698-1407 or dumurray@ssband.org.