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Request for Proposal for Audit Services-Cedarville Rancheria

April 25, 2022

Request for Proposal for Audit Services

Cedarville Rancheria

PURPOSE

The purpose of this contract is to obtain the services of an independent certified public accounting firm to perform a financial and compliance audit of the Cedarville Rancheria Indian Tribe and related enterprises in accordance with

2 CFR part 200, Single Audit Act, Government Auditing Standards, and applicable federal, state, or Tribal laws and regulations. The audit will cover the Tribe’s year ended December 31, 2021, with a Tribal option to extend the contract for up to two additional years.

Proposals must be submitted to the Tribal Administrator no later than 5:00 pm on

May 26, 2022. Expected decision date: June 17, 2022.

BACKGROUND

The Cedarville Rancheria is located at the far Northeastern corner of California. Currently the tribal operations office is in nearby Alturas, CA. Cedarville Rancheria is comprised of twenty (20) members. The Executive Committee governs day to day decisions of the Tribe. The Executive Committee has three (3) sitting members: Chairperson, Vice-Chairperson and Secretary. The Tribe currently receives Federal 638 contracts through the BIA. These monies help support programs run by the Tribe, such as roads projects, ICWA programs, Social Services and Tribal Court. The Tribe also receives quarterly RSTF funds, of which some are set aside as “scholarships” for enrolled minor members. In addition, funds are also held in trust for the minors. The Cedarville Rancheria owns and operates Rabbit Traxx Mini Mart and Travel Center in Cedarville, CA. The Tribe employs 17-20 individuals at any given time. The Tribe also receives grants from EPA GAP and NAHASDA.

PROPOSAL PREPARATION

Instruction and information REQUIRED IN YOUR PROPOSAL

To facilitate the review process and obtain the maximum degree of comparison, your proposal should include the following:

SECTION I – PROPOSAL

Title Page

Show request for proposal (RFP) subject, name of proposer’s firm, address, telephone and fax numbers, name of contact person and date of submission.

Transmittal Letter

A one or two page summary stating the proposer’s understanding of the work to be performed and making a positive commitment to complete the work within the time required.

Table of Contents

A clear identification of the materials by section and page number.

Profile of the Proposer

Include background information on the firm, location of the office(s), the number of partners, managers, supervisors, seniors, and other professional staff for the firm as a whole and in the office location the audit work would be performed. Describe the range of services provided by your firm, extent of audit, tax, management consulting, IT, and other services. State whether the firm has been disciplined by the AICPA or any regulatory or licensing agency in the past five years, detail the circumstances leading to the discipline and the sanctions imposed on the firm.

Qualifications and Experience of Firm

Describe the firm’s experience relevant to the proposed services, recent history with other tribal governments served by your firm in the last three years, with types of services rendered to each.

Technical Approach

A clear description of approach and methodology for implementation of services.

Project Organization and Management

This subsection should indicate the project team proposed for the work designated (identification of persons assigned to specific tasks) and, if applicable, the function and responsibilities for major subcontractors. Include a description of how the work would be conducted. Describe the phases of the audit, the use of technology to increase efficiency and reduce costs.

Scope of Work

The Tribe desires one complete audit (2 CFR part 200) report meeting the minimum requirements of the Single Audit Act for submission to the Federal Clearinghouse. This would entail the Tribe’s entire reporting entity, all enterprise funds and components used, as well as the Tribe’s Governmental Department which includes the General Fund, Special Revenue Funds, and Internal Service Fund.

Schedule

This subsection shall state the period of performance, proposed duration of the project in months and a milestone chart. Field work should commence no later than the week of July 25, 2022.

The audit reports and financial statements for the year ended

December 31, 2021, must be provided to the Tribe in draft form no later than

August 26, 2022. The final report must be completed and submitted to the Federal Clearinghouse no later than September 16, 2022.

Qualifications and Experience of Staff

Include a list of personnel to be charged with this project and their qualifications. Appropriate items would be brief resumes or CV’s, education/experience, type of clients served, and any additional pertinent information must be noted for each of the key personnel assigned direct work on the project.

References

Cite four (4) tribal governments and enterprises served by the firm in the last three (3) years. Provide the name of the tribal government, key connection at the tribe (CFO, chairperson, treasurer, etc.) contact information (email and phone),

services performed by your firm, the length of time the references have been clients of the firm.

SECTION II – COST PROPOSAL

This will consist of a cost statement showing proposed fees to perform the audit, a table identifying and itemizing each level of staff hours planned for the audit at the proposed rates, travel, and all other proposed expenses or fees.

EVALAUATION PROCEDURES

EVALUATION CRITERIA

The proposals will be evaluated by the Executive Committee based on the following criteria and point ranges:

Responsiveness of the proposal in clearly stating an understanding

of the work to be performed: 0-25

· Audit coverage and approach.

· Reasonableness of overall time estimates as well as time

estimates for each major section of the work to be performed.

___________________________________________________________________

Qualifications and experience of firm: 0-25

· Size and structure of firm and ability to maintain continuity of

Project.

· Recent experience of firm in auditing Indian tribes and related

Enterprises.

· Reputation of the firm and satisfaction of their services as

expressed by current clients and references.

___________________________________________________________________

Qualifications and experience of staff to be assigned. Education,

position in the firm, years and types of experience will be considered: 0-25

· Qualifications of audit team, tribal government and enterprise

audit experience.

· Supervision to be exercised over the audit team by firm’s

management – how much time will be spent by partners

and managers on site during the audit work.

___________________________________________________________________

Cost Factor – Cost of Audit: 0-25

___________________________________________________________________

TOTAL POINTS 0-100

___________________________________________________________________

For inquiries on this RFP, please contact:

Ms. Nikki Munholand

Tribal Administrator

Cedarville Rancheria

300 West 1st Street

Alturas, CA 96101

E-mail: nmunholand@cedarvillerancheria.com

Ofc: 530-233-3969

Fax: 530-233-4776