Pokégnek Bodéwadmik • Pokagon Band of Potawatomi
A proud, compassionate people committed to strengthening our sovereign nation. A progressive community focused on culture and the most innovative opportunities for all our citizens.
Job Title: Chief of Staff
Reports to: Tribal Council / PGA
Approved by/date: Tribal Council 5/18/2022
Salary Band: PBB - 3
Supervisory Responsibilities: Yes
FLSA Status: Exempt
Commitment to Citizen Service
Service encompasses all aspects of the Pokagon Band of Potawatomi Indian’s governmental operations. Every employee shares the responsibility to provide exemplary service, dignity, and respect to all Tribal Citizens, the Tribal Council, and staff members. To this end, all employees have an obligation to identify and report any service problems, issues, or concerns and through designated channels, initiate, recommend, and actively participate in solutions.
Position Summary: Under general direction of the Tribal Council, coordinates Tribal Council relationships with all internal and external constituents including, but not limited to, Tribal, State, Federal and Local Government agencies, Tribal sponsored Committees and Boards, Tribal business entities, and Tribal members. Acts on behalf of Tribal Council, at their direction, including delegated decision-making authority, process oversight and process creation, as approved by Tribal Council; establishing timelines, milestones, objectives, and measures of success; and making presentations and fulfilling information requests. Plans and directs (or delegates) all administrative, financial, and operational activities on Tribal Council’s behalf. Tracks, monitors, and facilitates commitments, projects and issues brought to Tribal Council for appropriate action and resolution.
· Acts as liaison to all Tribal committees, Special Boards and other groups as assigned, for project coordination and follow up on various items/issues.
· Acts as liaison by establishing and maintaining effective working relationships with other Tribal, State, Federal and local government agencies, and businesses as necessary.
· Leads analysis of proposed legislative actions and determines the potential impact on the organization.
· Leads and facilitates long-term strategic planning for Tribal sponsored organizations collectively and oversees and ensures each Tribal sponsored organization also performs long-term strategic planning.
· Ensures that Tribal sponsored organizations establish short and long-term objectives that align with the overall Tribal long-term strategic plan; and further, manage their organizations in alignment with said plan.
· Monitors legislative and regulatory activities and develops company positions.
· Maintains favorable public image for the organization by communicating programs, and accomplishments.
· Act as liaison for Four Winds with the PGA and Pokagon Band government with Tribal Council.
· Serves as a member of the Executive Management Team and Executive Office. · Responds to and works with constituents and various interest groups in a cooperative and effective manner to aid and address concerns when possible.
· Attends meetings with Tribal Council, or on behalf of Tribal Council, in their absence. Obtains contact information and ensures follow-up letters and thank-you notes are sent to appropriate individuals.
· Tracks Tribal Council commitments for follow up with Tribal membership and various issues brought to Tribal Council requiring immediate or future action.
· Monitors presentation of issues brought before Tribal Council from people outside the Tribal organization.
· Provides oversight and guidance of projects at the direction of the Tribal Council. · Attends all Tribal Council meetings, and other meetings, at various locations, on behalf of, or as directed by Tribal Council.
· Facilitates the preparation of, and oversees, the annual budgets for Tribal Council, General Council, and other budgets.
· Works with Executive Admin to process all donation requests. · Manages the Tribal Council donations budget; prepares documentation and provides recommendations supporting requests for other budgeted activities.
· Facilitates information to be included in the Office of Tribal Council website and other forms of social media, e.g., Facebook, Twitter, Blogging.
· Maintains political objectivity in all activities. · Maintains a high degree of confidentiality in all matters.
· Maintains knowledge of Tribal ordinances, policies and procedures.
· Conducts in-depth research on issues impacting or potentially impacting Tribal Council. · Makes both formal and informal presentations of research findings to Tribal Council for their review.
· Works with the Executive Teams on behalf of the Tribal Council, vetting issues. · Provides input to Tribal Council regarding issues arising within Government operations and the operations of Pokagon Band business entities.
· Reviews all budgets under this position’s functional control. · Composes and prepares correspondence for Tribal Council as needed.
· Travels with Tribal Council as requested. · Must have knowledge of Pokagon Band culture.
· Provides input to Tribal Council regarding issues arising within Government operations and the operations of Band business entities.
· Performs a variety of other duties as assigned.
· Bachelor’s degree in Public Administration, Business Administration, Political Science, or Native American Studies preferred. Equivalent combination of education, training, and experience may be substituted in lieu of degree.
· Requires five (5) years of related experience working for multiple executives or a Board of Directors; government experience strongly preferred.
· Experience in building and sustaining community and public relationships. · Must maintain a valid driver’s license.
· Must pass a background check.
· Ability to accompany Tribal Council to training, meetings, and special events as assigned.
· Must be able to work nights and weekends.
· Pokagon Band Preference Code applies.
· Continually requires the ability to express or receive detailed information or important instructions through oral communication.
· Continually requires working with fingers rather than the whole hand or arm. Requires repetitive movement of wrists, hands and/or fingers. Often requires walking or moving about to accomplish tasks.
· Requires standing and/or sitting for sustained periods of time, raising objects from a lower to a higher position and/or moving objects horizontally.
· Occasionally requires lifting of up to 40 pounds.
· This position is frequently subject to inside environmental conditions which provide protection from weather conditions, but not necessarily from temperature changes, and is occasionally subject to outside environmental conditions.
· Supports a safe work environment by performing all duties in accordance with Tribal safety policies and procedures, and Emergency Management Plan.
· May be called upon to serve as a Public Information Officer (PIO) during emergencies, or when the Tribal Emergency Operations Center is activated.
· Local travel is required. Travel outside of the state is occasionally required
How to Apply: